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Checklist for the new Post-Doc

Note that the web pages marked by a * are accessible only from the Partners Intranet (you have to be logged in on a computer inside the Partners firewall)

The very first thing to do when you arrive is to meet your Department’s secretary, who will give you a list of administrative things to do.

It generally includes, but is not restricted to:

For foreign post-docs

A Social Security Number application. This must be done very quickly following your arrival in the US, you cannot work without filing this application.

For all visa questions, contact the Partners Office for International Staff, Scholars & Students (PIO)

At the beginning of each year, attend the PIO meeting for tax return.

For every post-doc

If you’re a Partners employee, attend one of the Partners Benefits Office information session regarding your benefits, and sign-up for health insurance (health insurance is mandatory in Massachusetts)

Get a Partners ID.

Get a health screening at the Occupational Health.

Get a Harvard ID.

Get a and a email addresses.

If you work with human or/and animal subjects, complete the appropriate online Ethics course at:

If you work with monkeys, have regular Tb tests.

Read the Research Fellow Guidelines at:



Partners Employee Benefits and Perks
(You have MGH  paychecks)

MGH employees have access to great benefits, including health insurance and child care, see:

and a huge amount of perks, from cell phone services to manicure discounts and games tickets, all listed at: *


Harvard Employee Benefits
(You have Harvard  paychecks)

Harvard employees also have amazing benefits, detailed at:


Harvard Affiliation Perks
(You have a Harvard ID, with or without Harvard  paychecks)

Unlimited access to all Harvard Libraries on the Campus and online access to articles full-text, free for you, $5 for your spouse or partner.

Unlimited access to the Harvard athletic centers, swimming pools, Tennis courts etc. for you and your family (spouse or partner and children, quasi-free, and all related activities (Sailing, Golf…).
See then Recreation tab.

Free access for you + 1 guest to all Harvard Museums.

Free Harvard Med School M2 shuttle:

Discounts on multimedia equipment:

All discounts for Harvard ID holders in stores like Harvard Coop Library, but also Bank of America, Healthworks, and a lot of businesses around Harvard square. Basically flash your ID wherever you go, you never know.

Other employer Benefits
(You receive your salary from your home country, a company, an independent grant…)

Contact your employer regarding your benefits, especially health insurance (mandatory in Massachusetts).


About tuition discounts

The Tuition Assistance Plan (huge discounts on courses registration fees at Harvard) is available only for people who get at least half of their salary from Harvard.

You can also take English classes for free at MGH.



For details on how to get your Harvard ID, contact your Department secretary.

All information related to your Harvard ID is at this address: